Drafting a travel policy is one thing but if you don’t enforce it within your company and your travellers don’t abide by it, you’re wasting your time.
Here are our 6 top tips to get your staff to use and comply with your Travel Policy.
1. Make travel easier for your travellers – Your Travel policy must be compiled with the best interests of your business and your travellers in mind. If your travellers feel your policy assists in making their lives and travels a bit easier, they will be more willing to comply. Travel managers should consider additional perks to make travel easier for them, such as free upgrades, wifi, and other perks to make life on the road smoother.
2. Keep your travel policy short, simple and sweet – Your policy should be as short and to the point as possible. This eliminates the chances of travellers and employees misinterpreting the policy.
3. Communicate your policy to your travellers – No-one will know what to comply with if you haven’t shared the travel policy across the organization. Keep it top of mind by reminding travellers where they can access the policy at any time.
4. Keep up with the times - Make your travel policy is contemporary with today’s traveller by including cost-effective options to suit all travellers. Book accommodation according to your traveller type and ensure they match your travellers' needs.
5. Outline your expense policy – One of the biggest expenses to companies is the extra’s that travellers spend and claim when travelling Make sure your policy clearly states what you will and won't consider a travel expense.
6. Partner with a travel management company – a TMC like Flight Centre Business Travel will not only help enforce your policy, they will help ensure your travellers comply and give your business the best payment options to prevent overspending.
Make your travel policy easy and fun and the compliance will fall into place!